Water dispenser hire gives an event, a film set or a building site cold drinking water for as long as you need it, without buying a machine. Suppliers deliver the dispensers and bottles, set them up on the day and collect them afterwards. Weddings, sports days, conferences, school fêtes and site shutdowns all use it, and so do outdoor shoots in the Karoo heat. Give the date, the number of guests and the venue, and suppliers in your area quote you directly. It is free and there is no obligation.
How much water an event needs
Plan for more than you think. A rough guide is one to two litres per guest at a mild indoor event, and double that for an outdoor sports day or a hot afternoon. A wedding of 150 guests in summer can easily use 300 litres, which is about sixteen 18.9 litre bottles. Add a spare bottle or two per dispenser so no tap runs dry mid-speech. Suppliers usually count in full bottles, so round up. Tell them the start and finish times, because long events use more.
What to tell the supplier
Hire is quoted per event or per job, so the more detail you give, the closer the quote. Include:
- The date, venue and the time the dispensers must be ready.
- Guest numbers, and whether the event is indoors, in a marquee or in the open.
- Whether you need hot water for tea and coffee.
- Power: a plug point nearby, or a generator or extension lead.
- Access for the delivery vehicle, including gates, stairs and distance from the parking area.
Events, film sets and building sites
Not every hire is a party. Film and photo shoots need cold water for crews on long days in the sun. Building sites and shutdowns hire dispensers for workers where there is no mains point yet; see bulk water delivery if you also need water for the works themselves. Sports clubs and schools hire for athletics days and tournaments. Conferences often want a unit in each break-out room. Each of these has its own timing, so say whether you need the units for one day, a week or a few months.
Delivery, collection and hygiene
Ask who sets up and who collects, and whether you pay extra for delivery out of town. Check how many bottles are included, what a spare costs, and how unused sealed bottles are handled. A reputable supplier brings a sanitised machine, and you can ask for a hygiene check before the day. For longer hire, compare it with rental, which suits regular use. A deposit for the machines is common, so ask how and when it comes back.
What to include in your request
- Event date, start time and venue
- Number of guests or crew
- Indoors, marquee or open air
- Hot water needed or cold only
- Plug point or generator on site
Water Dispenser Hire for Events for different sites
- Households: a hired dispenser for a birthday, wedding or family gathering in the garden
- Offices and business parks: hired units for a conference, staff day or product launch with a few hundred guests
- Schools, crèches and colleges: hired dispensers for sports days, fêtes and matric events held on open fields
- Clinics, practices and care homes: hired units for a health awareness day or a vaccination drive in a community hall
- Lodges, hotels, restaurants and events: hired dispensers for a wedding marquee, conference break-away or lodge function
- Factories, mines and building sites: hired dispensers for a shutdown or building site with no mains point yet
- Shops, gyms and refill stations: hired units for a shop launch, market day or festival stall
- Farms, smallholdings and villages: hired dispensers for a farm day, auction or field event far from town
Frequently asked questions
How much does it cost to hire a water dispenser?
How far ahead should I book for a wedding or event?
Can I hire a dispenser with hot water for tea?
Do you hire out water dispensers?
Water Dispenser Hire for Events by province and city
- Johannesburg
- Pretoria
- Centurion
- Midrand
- Sandton
- Randburg
- Roodepoort
- Krugersdorp
- Randfontein
- Germiston
- Boksburg
- Benoni
- Kempton Park
- Alberton
- Vanderbijlpark
- Vereeniging
- Durban
- Pinetown
- Pietermaritzburg
- Richards Bay
- Newcastle
- Ladysmith
- Gqeberha (Port Elizabeth)
- East London
- Kariega (Uitenhage)
- Mthatha
- Cape Town
- Bellville
- Paarl
- Stellenbosch
- George
- Worcester
- eMalahleni (Witbank)
- Middelburg
- Secunda
- Mbombela (Nelspruit)
- Rustenburg
- Brits
- Klerksdorp
- Potchefstroom
- Mahikeng
- Polokwane
- Tzaneen
- Kimberley
- Upington
- Bloemfontein
- Welkom
- Sasolburg