Water dispenser rental means the supplier owns the machine and you pay a monthly fee for it. Rental is popular with businesses that do not want a large cash outlay or the headache of repairs, and with tenants who may move in a year or two. Most suppliers bundle delivery, sanitising and breakdown cover with the rental, and some add bottle supply. Send one request with your site details and independent suppliers in your area quote you directly. It is free and there is no obligation to accept.
What a rental should include
Rental is quoted per site, and no two suppliers package it the same way. Ask for a written list of what the monthly fee covers:
- The dispenser itself, delivered and set up at your chosen spot.
- Regular sanitising visits, and how often they happen.
- Repairs and a swap-out unit if yours cannot be fixed quickly.
- Filter changes, if the unit is plumbed in.
- Bottles: whether they come with the rental or are bought separately through bottled water delivery.
Contract length and the small print
Many suppliers ask for a fixed term, often a year or more, and some run month to month at a slightly higher fee. Read the cancellation clause before you sign: how much notice is needed, and who collects the machine. Ask whether there is a bottle deposit, whether it is refundable, and what happens if a unit is damaged or stolen. If you plan to move premises, check that the agreement lets you take the dispenser with you or end the term cleanly.
Rent or buy?
Renting suits a business that wants predictable monthly costs and no surprise repair bills. Buying suits a household or small office that will collect its own bottle refills and is happy to deal with a technician when something breaks. Do the sum over three years: add the rental fee, the bottles and any extra visit charges, then compare it with the purchase price of a similar unit plus cleaning and repairs. For one cheap countertop unit buying often wins. For five dispensers across a site, rental with service usually saves time.
Comparing rental quotes
Give every supplier the same brief: how many people drink at the site, whether you need hot water, how many dispensers, and whether there is a plug and a water point nearby. Then compare like with like. A low monthly fee can hide expensive bottles or sanitising billed per visit. Ask for the total monthly cost at your expected bottle volume, the delivery area and the response time when a unit stops working. See also water dispensers for the types on offer.
What to include in your request
- How many people drink at the site each day
- How many dispensers, and hot water or not
- Contract length you can accept
- Whether bottles and cleaning must be included
- The suburb, town or business park
Water Dispenser Rental for different sites
- Households: a rented dispenser in the kitchen for a family that does not want to buy
- Offices and business parks: several rented dispensers with bottles, sanitising and repairs covered in one monthly fee
- Schools, crèches and colleges: rented units for staffrooms and classrooms with a technician who visits on a set schedule
- Clinics, practices and care homes: rented dispensers in waiting rooms with documented sanitising for infection control
- Lodges, hotels, restaurants and events: rented units for guest lounges and conference rooms, swapped out quickly if one fails
- Factories, mines and building sites: robust rented units for canteens and change houses with fast breakdown response
- Shops, gyms and refill stations: a rented dispenser for staff and customers without paying for the machine upfront
- Farms, smallholdings and villages: a rented dispenser for a farm office or lodge, with bottle delivery on a fixed route
Frequently asked questions
How much does it cost to rent a water dispenser?
Can I rent a water cooler for a short period?
Who pays when a rented dispenser breaks?
Are you a water dispenser rental company?
Water Dispenser Rental by province and city
- Johannesburg
- Pretoria
- Centurion
- Midrand
- Sandton
- Randburg
- Roodepoort
- Krugersdorp
- Randfontein
- Germiston
- Boksburg
- Benoni
- Kempton Park
- Alberton
- Vanderbijlpark
- Vereeniging
- Durban
- Pinetown
- Pietermaritzburg
- Richards Bay
- Newcastle
- Ladysmith
- Gqeberha (Port Elizabeth)
- East London
- Kariega (Uitenhage)
- Mthatha
- Cape Town
- Bellville
- Paarl
- Stellenbosch
- George
- Worcester
- eMalahleni (Witbank)
- Middelburg
- Secunda
- Mbombela (Nelspruit)
- Rustenburg
- Brits
- Klerksdorp
- Potchefstroom
- Mahikeng
- Polokwane
- Tzaneen
- Kimberley
- Upington
- Bloemfontein
- Welkom
- Sasolburg